Having trouble finding a list? The list will save to My lists unless you choose one of your SharePoint sites or Teams from the Save to list. If your team has info to track, work to organize, or workflows to manage, the Lists app can help. Track, manage, and bring issues to a closure. Finally, we want to touch on how sharing will work with Lists. Our sales agents are available to answer your questions. Keep your team members productive by sending notifications when issues get assigned to them. Just like with Word, anyone who gets a shared list can also add comments as well. There looks to be plenty of ways to customize the experience based on how you want it to look. See your lists any way you want using calendar, grid, gallery, or a custom view. Recent lists shows all the lists you recently visited, regardless of who created them or where they're stored. To see only the recent lists that you created, including in My lists, SharePoint, or Teams, select the All recent lists filter control to the right of the heading, and then select Recent lists I created. According to Microsoft, you’ll be able to use Teams to collaborate on the Lists you create. We’ll be diving into these in the next section about customization. Not to be confused with Microsoft To Do, the new experience is quite different and is designed to help you track the information centered around your work. You can make one manually, or choose from templates. Create and share lists that help you track issues, assets, routines, contacts, inventory, and more. Create a list from scratch, from an Excel spreadsheet, from an existing list, or from one of the ready-made templates. Work together in real time with conversation and lists side by side. Manage new employee onboarding and help ensure success during their first few weeks at work. Templates: Select a template, such as Issue tracker, to see what columns the template contains and scroll through sample data to see what it looks like. The grid view will give you rows and columns to reorder and is best for editing. Microsoft Lists rolls out to Microsoft 365 this month, Teams in August Microsoft Lists helps you organize and track your work in Microsoft Teams and Microsoft 365. Track speaker names and emails, start and end times, room capacity, and more. Next month, Microsoft Teams will be able to automatically remove background noise during video meetings, How to password protect a folder or file in Windows 10, How to see everyone in a Microsoft Teams video meeting, Microsoft Teams Breakout Rooms feature rolling out in preview, How to share your screen in Microsoft Teams. From the home page of the Lists app, point to a list, select Open actions (...), and then select Share. As we hinted earlier, there’s a couple of different “views” for Lists. Microsoft Teams is the cool kid on the block. Here’s what you need to know. Luckily, Teams has a plethora of ways to … Stay on top of it all with Lists, your smart information tracking app in Microsoft 365. Configure basic form elements and highlight important details with conditional formatting. The app will be accessed via the Microsoft 365 launcher. Configure your lists to better organize events, issues, assets, and more. The most interesting part of Microsoft Lists is its integration with Microsoft Teams. Microsoft says that there will be options to change the background color fill of an item to show conditions such as in review, approved, and more. If you reach either limit, you'll get an error and you can remove items to add more. When your list opens, to add room for more types of information to the list, select + or + Add column. Get the most out of Lists with step-by-step articles on how to configure and use it with your team. Your Favorites appear at the top, followed by the Recent lists section. Lists will be coming later this summer, but here’s a look at what the app means for you, and how it will work. To see only your recent personal lists that you created in My lists, select the arrow next to the Recent lists heading, and then select the My lists view. You can also choose a new color or a different icon, if you want. On May 20, at the Build 2020 developer conference, Microsoft revealed “Lists,” the newest app for the Microsoft 355 subscription service. Learn more about how to Create a list from scratch. When you're ready, you can edit the view of a list. Track and manage lists wherever you’re working. Information input into Lists can also be tracked across geographies and locations thanks to Microsoft 365, making sure that everyone at your workplace can be on the same page. Your results will include all the lists matching that query that you have access to in your organization. The Lists app gives you easy access to your recently visited and favorite lists. From the home page of the Lists app, point to a list, select Open actions (...), and then select Customize. If you don't have permission to share, you'll see a message stating that fact when you try to share it. You’ll even see some “favorites” which will give you quick access to Lists. Available M-F 5:00AM to 5:00PM PT. Hear from the Lists engineering team in the latest Intrazone podcast episode. Configure your lists to better organize events, issues, assets, and more. Extend forms with Power Apps and customize workflows with Power Automate. You know it, you love it, and you’re trying to find the best way to use it. (If you already opened your list, just select Share near the top of the page.). Recent lists includes lists that you've visited on SharePoint sites or Microsoft Teams that you're a member of. You even can write “rules” for Lists, too, and create certain if/then scenarios to send out notifications and have lists updates when certain values change. Microsoft says that once you add a new Lists tab to a Teams channel, you’ll be able to create and embed your lists in Teams without leaving the app. To reset the filters or view selection, just refresh your browser. They’ll be various views for Lists in Teams, such as grids, cards, and calendar. See recent and favorite lists. Note: There's a 100-item limit for Recent lists and a 30-item limit for Favorites. We have made a few bug fixes around Search functionality and Narrator announcements. Track information. You won’t need to worry about fonts, though as these will adjust as you change. There’ll also be certain “views” for any Lists you create. Create a list based on an Excel spreadsheet, create a new list based on the columns in another list. Keep track of physical assets across your team. Microsoft Lists helps you organize, collaborate, and share the information you care about. Lists can also be added to a Teams channel, or via a chat, as with most apps. Lists can also include tasks that you can use as a focal point for team collaboration or in a business solution. We’ll be looking forward to trying out Lists when it becomes available later this summer. Looking at the templates specifically, these will have some common elements to help make creating lists easier. Organizations typically use many types of lists, including links, announcements, contacts, issue tracking, and surveys, to name a few. Your new list will start with all the same columns, but it won't include any of the data from the original list. Finally, the calendar view is best for showing off Lists that have a date associated, as you’ll be able to see the ones that are most important to you. That includes a basic structure with formatting, forms, conditional formatting. From existing list: Choose this option to save time and create a new list based on the columns in another list. These include grid, gallery, and calendar. First off, the main experience of Lists will be a web app. Easily share lists with others. Available M-F from 6:00AM to 6:00PM Pacific Time. Learn more about how to create a list from a template or about the list templates in Microsoft 365. Work with anyone, anywhere. Those who create lists can also use the format view to change the way cards look for everyone when they load the list. For those familiar, it also essentially superpowers the lists feature found in SharePoint online into a newer experience. Until then, keep it tuned to OnMSFT for all your Microsoft 365 news and information. Organize all your important event details in one place, so everything runs smoothly. It essentially looks just like Lists does on the web. It is. For those worried about SharePoint lists, Microsoft details that all your lists, including lists that you have inside SharePoint sites today, will benefit from everything coming with the Lists app. Lists are lists are lists. Customize for your team. Recent lists includes lists that you've visited on  SharePoint sites or Microsoft Teams that you're a member of. As with most Microsoft 365 apps, there will even be an integration with Microsoft Teams, too. Type the key words in the Search box at the top of the page. And, feel free to let us know if you think you’ll find Lists useful by dropping us a comment below. Speak with a sales agent to learn more. To add to or remove a favorite from your Favorites section, select the star icon in the upper corner of any list. Gallery will be the most visual of the bunch, as it has images and cards to display information, as well as dates. To change the access permissions you are granting to people, select Can edit and then select a different option. Guide them through relevant contacts and resources. Build custom productivity apps using lists as the data source. They’ll be options for adding new columns, defining choices in a drop-down menu, creating a view or edit share links, and setting up custom filters. What's new in this version. For more info about sharing lists, see Share a list or list item. Organize work. Tip: To change the name of your list from the list page, select its title, type a new name, and then select Save. Not to be confused with Microsoft To Do, the new experience is quite different and is designed to help you track the information centered around your work. Rest assured that all your lists, including lists that you have inside SharePoint sites today, will benefit from all the innovations described here. To improve the discoverability of Lists, there also are options to use conditional formatting. Create, share, and track lists with anyone Start quickly with ready-made templates. Know who has which asset, which assets are in repair, and the check-in and check-out dates for each. From Excel: Choose this option to Create a list based on an Excel spreadsheet. Start quickly with ready-made templates. From there, the user interface will give you options to start a list. Sean Endicott  , select All apps, and then select Lists. In a post on the Microsoft 365 blog, the company says Lists is designed to “help you track information and organize your work” in “simple, smart, and flexible” ways. Options to see all your shared lists, and create personal and team lists for sharing will appear there, too. If you no longer need a list, you can delete it. The page defaults back to the original settings when you leave the page and come back. Different from Microsoft To Do, Lists is an experience that is designed to plug in with your work life. From the Create a list page, select one of the following options: Blank list: Choose this option to start from scratch. Track what matters most to your team using rules, reminders, and comments. Lists will have its own website accessed via the Microsoft 365 app launcher, but they’re also will be a separate mobile app launching later this year.

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